Birthday Party Agreement

This Birthday Party Agreement (“Agreement”) is entered into between Sensory Seekers (“Facility”) and the undersigned (“Client”) for the use of the Facility for a private party.

1. Party Packages

  • Sensory Seekers offers two party packages. The general policies in this Agreement apply to both packages unless otherwise stated. The Client will select their package at the time of booking.
  • Party Package includes two (2) hours of combined gym and party room use, to be allocated at the Client’s discretion.
  • Party Package includes admission for fifteen (15) children.
  • Children are defined as guests over the age of one (1) and under the age of thirteen (13).
  • We do not charge for adult guests, though adult seating is limited. Adult guests are allowed up to building capacity per fire code.

Make It Your Own Party Package

  • Use of the party room for the duration of the reserved party block.
  • Tables and chairs for children, and seating for adults.
  • Additional children may be added for five dollars ($5) per child, up to a maximum of twenty-five (25) children.
  • The Client is responsible for providing all supplies and materials needed for their event, including but not limited to food, beverages, decorations, serving items, utensils, and any additional items not explicitly listed as included in their selected party package.

Make It Easy Party Package

  • The Make It Easy package includes everything in the Make It Your Own package plus:
  • A goody bag for each participating child, including a variety of sensory toys & a one-hour play pass to return on a future date.
  • Matching paper goods in a solid color selected by the Client (tablecloths, plates, napkins, utensils for children, up to 15 children).
  • One (1) small water and one (1) juice box per child, up to 15 children.
  • Paper goods and water bottles for adult guests (up to twenty-four adults).
  • Additional children may be added for ten dollars ($10) per child, up to a maximum of twenty-five (25) children.

2. Additional Party Options

  • If an add-on party option offered through Sensory Seekers is chosen, payment is due at the time of booking the add-on. Subject to the same cancellation policy below (section 5).
  • If an add-on party option is chosen through a preferred vendor, the client must work directly with the vendor for scheduling, payment, delivery or service times as appropriate, cancellation policy, concerns with service, etc.

3. Set-Up and Clean-Up

  • Clients may arrive up to 30 minutes before their scheduled party start time to set up.
  • After the party block ends, clients have up to 15 minutes to clean up and remove all items they brought into the Facility, including decorations, food, and personal belongings. To allow preparation for the next event, all clients and guests must fully vacate by the end of this 15-minute clean-up window. Parties that are not fully checked out by the end of this time will be charged a $100 late fee.
  • Facility staff will handle trash disposal, sweeping, and general cleaning.

4. Payment and Deposit

  • A non-refundable deposit of $100 is required to reserve the party date.
  • The remaining balance is due by the day of the event, prior to the start of the party.

5. Cancellation by Client

  • More than 30 days notice: If the Client cancels more than 30 days out of the scheduled party, refunds will be provided, minus the nonrefundable $100 deposit.
  • Less than 30 days notice: If the Client cancels within 30 days of the scheduled party, The Client is responsible for the full amount of the event.
  • No-show or cancellation within 7 days: The Client is responsible for the full amount of the event + an additional $100 fee will be applied. Clients may reschedule (see Section 6).

6. Rescheduling

  • More than 30 days notice: Clients may reschedule to another available date at no extra cost. Original deposit transfers to the new date.
  • Less than 30 days notice: Rescheduling requests will incur a $50 fee plus any difference in pricing for the new date.
  • Less than 7 days notice: Rescheduling requests will incur a $100 fee plus any difference in pricing for the new date.

7. Inclement Weather

  • In the event of a snowstorm or other inclement weather, Sensory Seekers staff will assess conditions no later than the evening before the scheduled party to determine if the facility will remain open.
  • If the decision is to remain open, the expectation is that the party will proceed as scheduled, and normal cancellation policies apply.
  • If the facility closes due to weather, the client may choose either: a full refund, or rescheduling the party subject to facility availability.
  • Sensory Seekers is not responsible for weather-related travel issues, delays, or inability to attend.

8. Food and Decorations

  • Clients may bring any outside food, beverages, and decoration (excluding alcohol or recreational/illicit substances).
  • If decorations are affixed to walls, painter’s tape or other non-damaging materials should be used.

9. Guest Responsibilities

  • All children must have a signed waiver on file prior to participation.
  • A parent or guardian must supervise their own children at all times.
  • Client is responsible for ensuring guests comply with Facility rules and staff directions.

10. Waiver of Liability

  • Participation in play activities carries inherent risks. By entering the Facility, all participants voluntarily assume all risks of injury, illness, or loss.
  • Sensory Seekers, its owners, staff, and affiliates are not liable for any claims, damages, or expenses arising from participation.